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Feb 3 2020 Mtg Minutes

East Lake High School Drama Boosters

Boosters Meeting Minutes

February 3, 2020 7pm Guitar Room

Roll Call, Sign In & Minutes from Preceding Meeting - Olivia Lunsway, Cindy Diana, Christine Curbelo, Katy Cunningham, Stephanie Laris, Nancy Lofredo, Amanda Long, Brad Brady, Kris Robinson, Michael Lawsor, Christine Scheifele, Beth Stotts, Heidi DePadua, Sara Claudio, Jose Arroyo, Laura Rosa, Kim and Rich Roneree, Isabelle Lunsway, Hannah Scheifele,Lily Crocamo, Hailey Brito

Reports:

President Olivia Lunsway-Introductions around the room. Shrek Production fees due by Feb. 14. 110 kids in production in some way and there are a lot of expenses with this show for costumes. When kids pay their fee they will get a pair of Shrek ears. Can’t get shirts till fees are in. Need shirts for the March 7th OTOW parade. Discussion of 2020-2021 Board Members needed. If anyone is interested in getting involved with the Board let Oivia and/or Cindy know so we can start shadowing and getting used to what gets done on boosters. Too Much Light/Improv Tickets will be $5, Olivia will set payment link up on the Booster website shop page.

Vice President Cindy Diana discussed the banquet on May 16 at Cypress Run. $25 per person, each student allowed up to two guests. First come (pay) first serve till tickets sell out. It was discussed with student officers to decorate the room/tables for the banquet. Cindy requested ceiling with white string lights be setup by Cypress Run staff ahead of our event. No glitter or confetti is allowed. Olivia will set up a payment link on the Booster Website Shop page. A Senior family traditionally buys the cake for the banquet. Katy offered that the Cunningham Family will donate the cake.

Treasurer George Curbelo- not there, no report. Christine brought checks.

Secretary Katy Cunningham- Will check with Sean for Level 2 volunteers needed for Improv show rehearsals next week in Ms. Florio’s absence.

Car Wash Christine Curbelo -(Note *** Discussion documented below HOWEVER The date has to be scheduled for Sunday, March 8th to get Level 2s & supplies together.) Discussion at meeting: Lots of discussion on dates. Feb 15 is probably too soon to make it work also presidents day holiday weekend. Tech days all Saturdays in Feb. Feb 22 makes most sense but Chirstine may not be available that day. Will shoot for Feb 22, 1-5pm. Same things needed as last time as well as extra hoses. Christine will coordinate. Katy will create and send out sign-up genius. Need to create a facebook car wash event for car wash.

Concessions Nancy Lofredo - Regular concessions for Too Much Light/Imrov on Feb 13 Shrek Tech week snacks and will provide on dinner. Brad Brady asked if the meal could be sandwiches instead of pizza because pizza is bad for the kids' voices.

Fundraising Kris will connect with Rachel regarding Valentines fundraiser. Flowers (Green?) will be sold at all Shrek shows. Discussion of other things to sell at shows. shrek ears, etc. She and Olivia will look around for cute items.

Sponsorships - Olivia said no update.

Costumes Olivia Lunsway/Stephanie Laris- Madagascar costumes were great. Shrek costumes are expensive and working on the mow.

Props - Haylie Brito working on props. Jodi Kraynak not at meeting, will help if given advance notice but can’t help on short notice due to her job and time constraints.

Tech/Set - Amanda Long Shrek Tech/set help dates feb 8, 15, 22 and March 28. Feb 1 Tech Day was a HUGE success, thanks to all who helped!

Publicity Jen Lotti not at the meeting emailed that she will be posting sign-up sheets for “On Top Of The World” Parade morning of March 7. Needs flyers to hand out to spectators that day. All kids need to wear Shrek show shirts. Haylie Brito is creating Too Much Light publicity flyers/photos for social media. She asked if they could get t-shirts for Too Much Light. Boosters said there is not enough turn-around time at this point to get it done. Our screen print guy needs 2 weeks to turn around and order. Haylie said she will get them on her own.

Silent Auction - Karen Guider not there. Madagascar Silent Auction brought in $380 for just one night.

Ms. Florio: Needs help laundering costumes after shows. Can a parent or a few take home and wash then return? No SETC this year.

SHREK Pre-Sale Tickets Discussion - We can send home order form with kids and they can pay in advance by only by cash or check made out to East Lake HS Drama Department (not boosters). Brad Brady said he could organize pre-sales. Kris said ske could help. Possibly Leona and Katy, Katy will talk to Leona about this.

Student Officers: Haylie asked about photo prop cut out of wood for in front of theatre, she will check with Ms. Florio if she is allowed to make and use it. Everyone liked the idea as well as possibly selling small Shrek related items near the photo prop. Junior obligations will be timed this year so do not go as painfully long as they have in past years.

Old Business -Kids want to collect donations for Broadway Cares at intermission.

New Business: Senior Scholarships - Leona Wells was on the committee last year and Katy oversaw it. This year Leona will take over the coordination of it and we will need 3 new parent (of freshman or sophomores) volunteers to be on the committee with her to review the application etc. Katy will get with Leona on this.

Other Business - Next Booster Mtg 3/2 at 7:00 will be in theater right after Florio's 6:45 NYC Mtg, so more boosters can attend both. We will be working on a Boosters event at Flamestone or Salt Rock Grill soon, hopeful for booster officers next year. Next Cabaret is March 5, Lip Sync.

Adjournment to the March 2, 2020 Booster Mtg 7 pm THEATER (NYC parent meeting 6:45pm)

2019-2020 Future Events

2/? Valentine Fundraiser Date TBD

2/8 Tech Day for Shrek set and costumes in Theater 9a - 2p

2/13 Spring Coffee House Improv Night 7pm

2/22 Tech Day for Shrek set and costumes in Theater 9a - 2p

3/2 Booster Meeting 7pm

3/6th Cabaret 7pm Lip Sync

3/7 On Top Of The World Parade morning

3/8 Car Wash Date TBD

3/16-20 Spring Break (NYC Trip planned by Ms. Florio)

3/28 Shrek Tech Day - ALL HANDS ON DECK LAST CALL SHREK DAY!

3/24-4/1 Provide waters and snacks for “Shrek” Tech Week

4/2-3-4 Shrek The Musical Performances

4/6 Booster Meeting 7pm

4/23 Senior Showcase

5/4 Booster Meeting 7pm

5/16 End-Of-Year Banquet Cypress Run Country Club Date yet to be confirmed

REMIND CODES Text the below codes to 81010

Parents…...… @par-4356

MT 1….….…… @4356mt

MT 2-4…….... @4356mt2-4

Theatre 1…... @4356theat1

Theatre 2-4… @4356theat2

Tech 1…….….. @4356tech

Tech 2-4…..... @4356tech2

*TIP: Type code exactly as seen​ OR download the Remind app

Ms. Florio’s Website: www.eastlakedrama.com

Booster Website: https://www.elhsdramaboosters.com

Facebook: https://www.facebook.com/groups/troupe4356