November 4, 2019 Booster Mtg Minutes

November 5, 2019

East Lake High School Drama Boosters

Boosters Meeting Minutes

November 4, 2019, 7:00 p.m. Guitar Room

 

Roll Call, Sign In & Minutes from Preceding Meeting - Olivia Lunsway, Cindy Diana, George Curbelo, Katy Cunningham, Stephanie Laris, Leona Wells, Nancy Lofredo, Kris Robinsoon, Mark Ondash, Jennifer Lotti, Kim and Rich Roneree, Amanda Long, Sarah Piguet, Staci Moles, Mark Bonfiglio, Jacqui Di Marco, Kim Florio

 

Reports 

 

President Olivia Lunsway- Asked for any volunteers to handle Flower Sales at straight show (SHTR). Discussed food options at Districts: Kids should bring money for lunch and snacks all 3 days Dec 5, 6 & 7. Dinner on Sat Dec 7 at Gibbs HS will be provided by Boosters something easy for Booster Chaperones to coordinate. It is a very long day so kids need to make sure they have enough money and or pack their own snacks if they prefer that. Boosters will provide water in the jugs and disposable jugs going forward rather than asking for donation of water bottle cases which are difficult to transport and create lots of trash that does not get put away by the kids. Kids are encouraged to bring a refillable water bottle with them to events and school!

 

Vice President Cindy Diana - Shirt sales doing great, online option some sold out! Tech shirts will be in any day. We will sell all old shirts at shows to try to earn some extra money and clear out the inventory. Discussion on pre-sale website ticket options as part of a special package, will need to discuss further. Discussion of selling show type goods on website ahead of shows/holidays - Shrek and Madagascar shirts and paraphernalia.

 

Treasurer George Curbelo- Update on financials. Income approx $ 7,400 Expenses $3,200. Balance approximately at $25,000. Receipts must be put in through the “Xero” App. Taxes are done. Fundraising efforts and Once Acts have brought in great income.

 

Secretary Katy Cunningham- Sending out Sign-Up Geniuses for SHTR show volunteers and donations. FTC update. 19 kids attending, 6 adult chaperones (2 are Florio & Brady).

 

Concessions Leona Wells/Nancy Lofredo - No more concessions at Cabarets, not cost effective since attendance so small. One Acts attendance much higher than forecasted - 3 times greater. Shopped at Publix during 1st One Act to get more food to have enough! It was a great success and many volunteers jumped in to make it happen by intermission. Asked for snacks for tech week be sent in as “individual packaging” rather than a big bag of chips for convenience and sanitary reasons. Concessions needs ticket count each night of shows.

 

Fundraising Kris Robinson - Yankee Candle Update online sales still going till Jan and all orders ready for pick up. Chipotle Night November 19!

Sponsorships - Keep searching for sponsors.

 

Costumes Olivia Lunsway/Stephanie Laris- SHTR good, now working on Madagascar costumes.

 

Props - Need in the kitchen area of SHTR.

 

Tech/Set Amanda Long- Nov 10 Sun 4-6pm SHTR Strike Day. Crown molding on set looks amazing and  very grateful for the couple who did this!

 

Publicity Jen Lotti- New photo backdrop will be set up by House Crew for SHTR

 

Silent Auction - None

 

Ms. Florio: Strike Day, last minute things, NYC trip

 

Student Officers: None present

 

Old Business -None

 

New Business: Dec Booster Meeting at 6:30pm* District Showcase immediately following 7pm 

 

Other Business - None

 

Adjournment to the December 2, 2019 Booster Meeting 6:30 pm Guitar Room

 

2019-2020 Future Events

12/2         6:30 pm District Showcase & Booster Meeting in Theatre

12/5-7      District IV Thespian Festival - One Act Comp at SPC 5th/6th, IE’s at Gibbs HS 7th

12/13       Prism Concert - Theatre

12/17       Madagascar Rehearsal till 4pm for Musical Theatre 1 Class

12/23-1/6 Winter Break

1/7           Booster Meeting TUES 7pm Guitar Room

1/13-1/20 Provide water/snacks/fruit for Madagascar Tech Week

1/21         Madagascar In-School Performance

1/22         SETC Deadline

1/23-24    Madagascar Performances

2/3           Booster Meeting 7pm Guitar Room

2/?           Valentine Fundraiser Date TBD

2/15         Spring Coffee House Improv Night 7pm 

2/26 2/29 SETC Southeast Theater Conference -Louisville, Kentucky

3/2           Booster Meeting 7pm

3/TBA      Car Wash Date TBD

3/16-20    Spring Break (NYC Trip planned by Ms. Florio)

3/24-4/1   Provide waters and snacks for “Shrek” Tech Week

4/2, 3 & 4 Shrek The Musical Performances

4/6           Booster Meeting 7pm

4/23         Senior Showcase

4/25         End-Of-Year Banquet

5/4           Possible Booster Meeting 7pm

 

REMIND CODES Text the below codes to 81010

Parents…...… @par-4356

MT 1….….…… @4356mt

MT 2-4…….... @4356mt2-4

Theatre 1…... @4356theat1

Theatre 2-4… @4356theat2

Tech 1…….….. @4356tech

Tech 2-4…..... @4356tech2 

*TIP: Type code exactly as seen​ OR download the Remind app

 

Ms. Florio’s Website: www.eastlakedrama.com 

Booster Website: https://www.elhsdramaboosters.com

Facebook:   https://www.facebook.com/groups/troupe4356 

 

 

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