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March 4, 2019 Minutes

East Lake High School Drama Boosters

Boosters Meeting Minutes

March 4, 2019, 7:00 p.m. Guitar Room

Roll Call & Sign-In - Leona Wells (Concessions), Jennifer Lotti (Props), Tamarha Evert, Brad Brady (Sets), Kim Florio, Tessa McGrew (Silent Auction), Vicci Cusimano, Lisa Fritz (VP), George Curbelo (Treasurer), Barbre Snyder, Stephanie Laris, Sonia Welborn, Elaine LaPierre (President), Kim McLeod (Publicity), Olivia Lunsway (Costumes), Katy Cunningham (Secretary), Mark Ondash, Amanda Long

Old Business:

  • Silent Auction –Tessa McGrew: Created forms and canvassing businesses for donations. Please help her by asking anyone you know.

  • Banquet - Elaine: $25 per person, Students decorating, comp professionals, Fritz family providing the cake.

  • Microphones Update – Brad: Vote to approve approximately $4200 to purchase 10 new ear mics ($350 each) and 25 cables ($35-40 each). Vote was passed by unanimous vote.

  • Shout-Outs for Dolly Program Deadline was today - Katy Cunningham/Kaitlyn Fig: Very good response although too many in the last hours of the day. Next time set deadline earlier and change format options so not as complicated to create. Kaitlyn doing all formatting.

  • Drama Website - Kaitlyn Fig: Board voted to approve WIX website for Drama Dept at $20/mo.

  • Blues Festival - Still waiting for some $ to come in.

Committee Reports:

Treasurer: (George Curbelo) Beginning Balance 2/1/2019 $32,190.09, Deposits: $5,008.72, Total Expenses: $3,555.32, Ending Balance 2/28/2019: $34,471.09

Costumes: (Olivia Lunsway) It is getting done with lots of help!

Props: (Jen Lotti) Taylor Willis working with Jennifer on props.

Fundraising: (Elaine LaPierre) New sponsor received -SKILS Inc. Karen Ondash. Car wash was a great success.

Concessions: (Leona Wells): Calendar being made up to give kids re food for Hell Week.

Tech/Set Director: (Brad Brady) Will have more building days

Publicity: (Kim McLeod) Electronic Signage arranged and so are Marquees.

Ms. Florio requested $200 to pay for workshop and space for NYC trip. Was voted and passed, she said she would share information with the other theater students not attending field trip

Other Announcements:

  • Boosters Officer/Committee/Board Openings for 2019-2020 school year (Publicity, Fundraising, Secretary, Vice President, President, Board Member). Elaine discussed positions and for everyone to think about what they may like to get involved with.

  • Write up detailed steps of fundraisers and/or events you have handled/coordinated for next year to make it easier for next people.

  • DOLLY Sign Up Genius food dates needed-send out very soon. Katy will send this out once she has the food info from Concessions girls.

  • 3/9 On Top of The World- 9:30 am Parade for Dolly cast. About 15 kids attending, Jennifer Lotti in charge.

  • Publix on March 24th "advertising" Dolly - Vicci

  • Advertising for Dolly - Heritage Springs, Surveys, etc

  • Will be selling flowers for Dolly - Tamhra leading this.

  • Ms. Florio requested $200 to pay for workshop and space for NYC trip. Was voted and passed, she said she would share information with the other theater students not attending field trip.

New Business:

  • List of people to pay for hello Dolly professional services.

Other Business:

Adjournment to the April 1, 2019 Booster Meeting 7pm Guitar Room

**Future Events**

3/9 On Top of The World Parade for Dolly Cast 9:30am

3/24 Dolly Singing/Advertising by Brooker Creek Publix

3/18 – 3/27 Provide dinner/water/snacks/fruit for Hello Dolly Hell Week

3/28 – 30 Hello Dolly Performances

4/1 Booster Meeting 7pm

4/26 End of Year Banquet East Lake Woodlands Country Club

5/6 Booster Meeting 7pm